Introduction
Ares Accounting (16259561 Canada Inc.) is committed to protecting your privacy and maintaining the confidentiality of your personal and financial information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our accounting and advisory services.
Information We Collect
We collect information necessary to provide professional accounting services, including:
- Personal Information: Name, address, phone number, email, date of birth, Social Insurance Number (SIN), and other identification details
- Financial Information: Income statements, tax returns, bank statements, investment records, business financial statements, and transaction details
- Business Information: Company registration details, employee information, payroll records, and corporate documents
- Communication Records: Emails, phone calls, meeting notes, and correspondence related to our services
How We Use Your Information
We use your information to:
- Prepare tax returns and financial statements
- Provide bookkeeping, accounting, and advisory services
- Conduct forensic investigations and internal audits
- Communicate with you about your account and services
- Comply with legal and regulatory obligations
- Respond to government inquiries and audits
- Improve our services and client experience
Information Sharing and Disclosure
We maintain strict confidentiality and only share your information when:
- You provide consent: We obtain your explicit permission before sharing information with third parties
- Legal requirement: We are required by law to disclose information to government agencies (CRA, provincial tax authorities, regulatory bodies)
- Service providers: We may share information with trusted third-party service providers (software vendors, payment processors) who assist in delivering our services and are bound by confidentiality agreements
- Professional advisors: We may consult with legal counsel or other professional advisors when necessary for your service
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
Data Security
We implement industry-standard security measures to protect your information:
- Encrypted data transmission and storage
- Secure cloud-based accounting software with restricted access
- Password-protected systems and multi-factor authentication
- Regular security audits and updates
- Physical security measures for paper documents
- Employee confidentiality agreements and training
Data Retention
We retain your information for as long as necessary to provide services and comply with legal obligations. In accordance with Canadian tax law and professional standards, we typically retain client records for a minimum of seven (7) years after the completion of services. After this period, we securely destroy or delete your information unless required by law to retain it longer.
Your Rights
Under applicable privacy laws, you have the right to:
- Access your personal information we hold
- Request corrections to inaccurate information
- Request deletion of your information (subject to legal retention requirements)
- Withdraw consent for certain uses of your information
- File a complaint with the Office of the Privacy Commissioner of Canada
Cookies and Website Analytics
Our website may use cookies and analytics tools to improve user experience and understand how visitors interact with our site. These tools collect non-personal information such as browser type, pages visited, and time spent on the site. You can disable cookies in your browser settings, though some website features may not function properly.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated policy on our website with a revised "Last Updated" date. Continued use of our services after changes constitutes acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us: